About Agency

Publicis Health Media (PHM) is the strategic media planning and buying agency within Publicis Health, and the only global media agency solely dedicated to the health and wellness space. Our mission is to define moments along the health journey, and equip people with the tools and communications they need to make healthy decisions.

PHM’s core is made up of franchise and enterprise AOR relationships with some of the largest clients in the world. We also partner with Publicis Health and Groupe creative agencies to support large client brand assignments in health and wellness. By leveraging a centralized pool of health and wellness cross channel experts, we have the ability to drive business results for our clients worldwide.


Job Summary

The Manager owns small clients with direct responsibilities.  Accountable for day-to-day client financial management, tracking statements of value, and reporting with oversight by Supervisor or above.


Required Responsibilities

  • Project management for the lifecycle of financial deliverables from project start, job code creation, SOW generation, working media determination, changes of work, incremental funds, client accruals, invoicing, ad hoc reporting
    • Development of basic fee statements of work and intercompany scopes
    • Development of working media statements of work; Can read and interpret Media Buy Authorizations (MBAs)
    • Proactive budget management and communication of budget status to stakeholders
    • Weekly review of all project budgets, including fees, out-of-pockets, and working media
  • Oversees the completion and accuracy of the financial deliverables calendar for internal and client deadlines.  Responsible that internal team is kept apprised of status on all jobs by issuing timely and accurate documentation and correspondence:
    • Completes monthly invoicing and client mandated financial documentation, including, but not limited to: client accruals, reconciliation requests (per client MSA), client-tracking software
  • Drafts and updates billing calendars
  • Organizes financial deliverables
  • Route materials for internal review/approval
  • Gathers and analyzes necessary data
  • Sends updates/notes/reminders to team
  • Facilitates client financial discussions and has increasingly independent accountability
  • Responsible for organization of files on both PHM and client shared sites
  • Supports Supervisor
  • Mentors and trains Associates in ways of PHM and how their work is directly connected to workflow and what it impacts
  • Communicates effectively with direct manager, as well as cross-capabilities and levels
  • Diligently and flawlessly executes on assigned projects


Role Requirements    

  • Highly organized with great attention to detail
  • Exhibits self-development and self-motivation
  • Understands how the agency works and can best identify best in class ways of working for both internal and external stakeholders
  • Intermediate understanding of scoping process, general media processes, and client financial responsibilities
    • Expert knowledge in the purpose of and proper use of: time transfers, job code requests, Unified Staff Plan (USP) inputs, Mini-Mastersheet, billable reports, etc
  • Ability to recognize and problem solve basic day-to-day issues, and properly escalate others to manager; also, learns from mistakes
  • Excel enthusiast
  • Experience, or affinity to learn, Pivot Tables, VLOOKUP, Subtotal, MATCH/INDEX required  


Publicis Health is the world’s premier health-oriented agency network. A division of Publicis Groupe, Publicis Health manages top-tier agencies specializing in promoting innovative solutions in advertising, digital, branding, message delivery, market access, and medical communications. Publicis Health’s mission is to be the indispensable force for health and wellness business transformation through the alchemy of creativity and technology—for good.

With more than 5,000 employees around the world, Publicis Health manages 18 agency brands through 40 offices located in seven countries. Publicis Health brands include Digitas Health, Discovery USA, Heartbeat, in-sync, Langland, Maxcess Managed Markets, Payer Sciences, PDI, PlowShare Group, Publicis Health Media, Publicis LifeBrands, Publicis Resolute, Razorfish Health, Real Science, Saatchi & Saatchi Wellness, Tardis Medical Consultancy, and Verilogue. 

Web: www.publicishealth.com | Facebook: www.facebook.com/publicishealth | Twitter: www.twitter.com/PublicisHealth/

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